KPMG is committed to protecting the confidentiality and privacy of information entrusted to it. As part of this fundamental obligation, KPMG is committed to the appropriate protection and use of personal data that is collected through the Business Traveller LINK website and mobile applications (“Business Traveller”).
We are committed to safeguarding your personal data. Whenever you provide such information, we are legally obliged to use your information in line with all laws concerning the protection of personal information, including the General Data Protection Regulation (‘GDPR’) and the UK Data Protection Act 2018.
This Privacy Statement explains the following:
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What information KPMG may collect about you.
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How we will use or share the information we collect about you.
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The use of cookies on our websites and how you can reject these cookies.
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The use of geo-location tracking on the KPMG mobile app — KPMG LINK Anywhere
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What do you if you have any questions or concerns about how we collect and use your personal data.
1. What information we collect
KPMG may collect a range of personal data about you through Business Traveller. Some of this personal data is collected for our own purposes, specifically for the operation of the Business Traveller website/mobile application itself. Other personal data is collected on behalf of your employer (our client) in order for us to provide the Business Traveller services to them.
Personal data we process for our own purposes include:
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User access details (e.g. your name and email address) in order to verify your identity when accessing Business Traveller.
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IP address in order to monitor access to and performance of the Business Traveller website/mobile application.
Personal data we process on behalf of our clients include*:
- Profile information (i.e. the information about you which you complete your personal profile in Business Traveller) which may include your:
- Name
- Employee ID
- Email address
- Nationality
- Home Country/State
- Employment Country
- Social Security Country
- Employment Entity
- Travel data (i.e. data with regards to your travel and/or location) which may include:
- Geo-location data as to where you used the Business Traveller app.
- Details on where you travelled to and from (includeing travel dates)
*Please contact your employer for full details on what personal data KPMG collect about you on their behalf via Business Traveller.
2. How we use personal data about you
Personal data we process for our own purposes is processed strictly in order to maintain the security and operation of the Business Traveller website and mobile application. For further details on how KPMG process and safeguard personal data, please see our Privacy Notice here.
Personal data we process on behalf of our clients will be processed strictly for the purpose of providing Business Traveller services to them and in accordance with their instructions. Your employer will be able to provide you will further details as to how your personal data is processed.
3. Cookies
What is a cookie?
A "cookie" is a small piece of text sent to your computer, tablet or mobile phone browser from a website's computer and is stored on your device's hard drive and that allows the site to remember the user. Cookies cannot be used to run programs or deliver viruses to the user's computer. Cookies by themselves do not tell the user's e-mail address or otherwise identify the user personally. If a user accesses a KPMG Web site, we may use cookies to compile aggregate statistics to help us determine what areas of the site users prefer to use.
Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other websites. Many websites do this whenever a user visits their website in order to track online traffic flows
How do we use cookies?
Information supplied by cookies can help us to analyse the profile and preferences of our users and help us to provide you with a better user experience. Cookies enable us to identify your device, or you when you have logged in. We use cookies that are:
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vital to enable you to move around the site or to provide certain basic features.
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enhance the features and functionality of the website
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help us to improve the performance of the site for a better user experience.
This information is used to help improve the services we provide.
How to accept or reject cookies?
Users have the choice of deciding whether to accept cookies or not. Users can set their browsers to notify them when a cookie is received or to reject cookies. If you don't want to receive cookies, you can modify your browser so that it notifies you when cookies are sent to it or you can refuse cookies altogether. You can also delete cookies that have already been set.
If you wish to restrict or block web browser cookies which are set on your device then you can do this through your browser settings; the Help function within your browser should tell you how. Alternatively, there are useful sites for further information such as www.aboutcookies.org, which contains more guidance on how to do this.
If you wish to control what cookies are set on your device through the KPMG website then you can do this but it is important to note that if you change your settings and block certain cookies, this means that certain personalised features cannot then be provided and accordingly you may not be able to take full advantage of all of the websites' features.
Do Not Track signals
Our websites may not recognize browser-based Do Not Track signals. However, as discussed above under "Cookies", your browser may be set to block all cookies, or to block "third-party" cookies. Cookies that we set on our websites are considered "first-party" cookies
4. Geo-Location data tracking
If enabled by the user, the location of the mobile device with KPMG LINK Anywhere installed is collected using a combination of the onboard GPS, WiFi location information and cell tower triangulation. This location data is collected automatically at regular intervals or if a large distance has been travelled. The data stored is not sufficient to locate an individual at street-level as it is only stored at country, state or city level (depending on client and user preferences). This data is collected and processed by KPMG on behalf of it’s clients and is not used by KPMG for its own purposes.
Is the data stored in the system?
The location data is temporarily held in memory and only stored to the database if a trip is added or edited as a result of the detected location. As above, it is only stored at country, state or city level. If the location data is not used to add or edit a trip then it is not stored.
Can I turn off the location tracking?
The user can turn off location tracking by changing the permissions associated with the LINK Anywhere application in their device's settings, or from within the application's settings.
Is this information shared with any third party?
No third party software or web services are used to convert the latitude and longitude (geo-location co-ordinates) provided by the device into a location. This differs from many other location-based applications which will use a third party web service to obtain the name of the current location.
5. What do if you have any questions or concerns
In the event you have any questions or concerns as to how KPMG process your personal data in your use of Business Traveller, please contact your employer or your KPMG representative if applicable.
KPMG LLP ONLINE PRIVACY STATEMENT for KPMG LINK Business Traveller version 3.0, dated 1st September 2024